Aura- Automatic AI Appointment Setter
Meet Aura: Your AI Voice Appointment Setter
Seamlessly manage appointments, delight customers, and boost efficiency with our intelligent AI receptionist.
Schedule a Free ConsultationWhat is Aura and How Does She Transform Your Business?
Aura is your dedicated AI voice receptionist, powered by advanced natural language processing and seamless integrations. She handles your appointment scheduling, rescheduling, and cancellations with human-like precision and a friendly demeanor, **24/7**.
Designed to eliminate the inefficiencies of manual booking, Aura ensures no call goes unanswered, no opportunity is missed, and your staff can focus on core business activities.
- Reduces operational costs by automating routine tasks.
- Enhances customer satisfaction with instant, consistent service.
- Eliminates human errors in scheduling.
- Provides continuous availability, even after hours.
A Deep Dive: How Aura Streamlines Your Operations
Aura is designed as a smart, seamless extension of your business. She acts as the primary point of contact, understanding your clients' needs through natural conversation. This intelligence is powered by our **Automation Hub**, which instantly connects with all your critical business systems like your calendars, customer databases, and payment processors. Every action Aura takes, from checking availability to sending reminders and processing transactions, is managed by this central hub, ensuring accuracy and efficiency. Finally, Aura communicates back to your client with real-time updates and confirmations, providing a consistent and professional experience while meticulously logging every interaction for your records. This complete cycle ensures your business runs smoother, 24/7.
Challenges Aura Solves for Your Business
High Staff Costs
Say goodbye to endless hours spent on phone calls and manual data entry by automating your entire appointment workflow.
Missed Opportunities
Aura ensures no lead is lost, handling inquiries and bookings even outside traditional business hours.
Inconsistent Service
Provide a consistent, professional, and friendly experience every single time, ensuring brand consistency.
Scalability Barriers
Scale your appointment handling capacity effortlessly without increasing headcount, adapting to your business growth.
Data Silos
Centralize all call and appointment data in Airtable for easy access, analysis, and improved decision-making.
Manual Errors
Automated processes drastically reduce human error, ensuring accurate bookings and fewer conflicts.
Unlock Significant Cost Savings
| Area | Manual (Per Month) | With Aura (Per Month) | Potential Savings |
|---|---|---|---|
| Staff Salaries (Dedicated FTE) | $3,500 | $0 | $3,500 |
| Overheads & Training | $700 | $0 | $700 |
| Missed Bookings (Estimated) | $1,000 | $100 | $900 |
| 24/7 Availability Advantage | $0 | $750 | N/A (Added Value) |
| Total Monthly Cost | $5,200 | $1,000 | $4,200 |
*Estimates based on typical small business operations. Actual savings may vary.
Choose Your Aura Plan
Basic
Setup Fee: $6,000.00
Monthly Retainer: $1,800.00
- ✓ Core Appointment Setting
- ✓ Google Calendar Integration
- ✓ Basic Call Logging (Airtable)
- ✓ Standard AI Persona
- ✓ **Basic SMS/Email Confirmations**
- ✓ Email Support
Professional
Setup Fee: $7,500.00
Monthly Retainer: $3,000.00
- ✓ All Basic Features
- ✓ Advanced Call Logging & Analytics
- ✓ Custom AI Persona Refinement
- ✓ Priority Email & Chat Support
- ✓ Monthly Performance Reports
- ✓ **Full SMS/Email Automation (Confirmations & Reminders)**
- ✓ **Standard CRM Integration**
Elite
Setup Fee: $9,500.00
Monthly Retainer: $4,500.00
- ✓ All Professional Features
- ✓ Dedicated Account Manager
- ✓ Bi-Weekly Strategy Calls
- ✓ Proactive Optimization
- ✓ **Advanced CRM Integration**
- ✓ **Payment Gateway Integration**
- ✓ Custom Integrations (as needed)
Calculate Your Potential ROI with Aura
Your Estimated Monthly ROI:
0%
$0 in monthly savings.
The Aura Flow: How It All Works
Client Engages Aura
Whether by phone call or an integrated chat, your customer interacts with Aura, who leverages a human-like voice and intelligent conversation.
Intelligent Intent Recognition
Aura understands specific requests (e.g., "book a meeting," "reschedule my appointment," "cancel service") using advanced AI.
Real-time Calendar & CRM Sync
The `n8n` workflow instantly checks your Google Calendar for availability and updates Airtable (your CRM/database) with all appointment details.
Automated Confirmation & Logging
Aura confirms the appointment details with the client, and all interaction data, including call recordings and summaries, is meticulously logged.
Frequently Asked Questions
What level of customization is available for Aura's AI persona and responses?
Aura offers extensive customization for her AI persona. You can define her tone (e.g., friendly, formal), personality traits, and specific phrases. Her responses are tailored through a detailed system prompt, ensuring she aligns perfectly with your brand's voice and adheres to your operational rules, including specific scripting for sensitive interactions.
How does Aura handle complex scheduling scenarios, such as recurring appointments or specific staff availability?
Aura integrates directly with your Google Calendar, allowing her to understand real-time availability. While the base setup handles single appointments, our Professional and Elite plans can be configured for more complex scenarios, including searching for recurring slots, handling multiple service types, or directing clients to specific staff members based on their availability and expertise. Advanced logic in the n8n workflow can manage these intricate rules.
Can Aura integrate with my existing CRM systems beyond basic contact logging?
Absolutely. Our Professional and Elite plans include robust CRM integration capabilities. Beyond basic logging in Airtable, Aura can connect directly with leading CRMs like Salesforce, HubSpot, and Zoho CRM. This allows her to not only log call details and appointment history but also update lead statuses, add notes to customer records, and trigger follow-up tasks for your sales or support teams, ensuring a unified customer view.
What security measures are in place for handling sensitive information, especially with payment gateway integration?
Security is paramount. When integrating payment gateways in our Elite plan, Aura strictly adheres to PCI DSS compliance standards. She never directly stores or processes raw credit card information. Instead, she facilitates secure payment collection via direct integration with PCI-compliant payment gateways like Stripe or PayPal, typically by generating secure payment links that direct the customer to the gateway's secure environment. All data transfers within n8n are encrypted, and we prioritize secure API practices.
How are new features or updates to Aura deployed, and what is the impact on my active workflows?
New features and updates are deployed seamlessly with minimal disruption. We manage your n8n workflows and integrate updates incrementally. For major enhancements, we utilize staging environments for testing before deploying to your live setup. Our monthly retainer includes proactive monitoring and maintenance to ensure Aura's continuous operation, and updates are designed to enhance functionality without interrupting your ongoing service.
What kind of reporting and analytics can I expect to track Aura's performance and ROI?
Depending on your plan, you'll receive comprehensive reporting. Basic plans include detailed call logging in Airtable (call duration, cost, summaries). Professional and Elite plans offer advanced analytics, including customizable dashboards tracking booking success rates, cancellation trends, peak call times, and customer sentiment. These insights help you understand Aura's impact on your operations, identify areas for optimization, and clearly see your return on investment.
Is it possible for Aura to handle outbound calls for appointment reminders or follow-ups?
Yes, for our Professional and Elite clients, Aura can be configured for proactive outbound engagement. This includes automated outbound calls for appointment reminders, ensuring a higher show-up rate, or even post-service follow-ups to gather feedback. These workflows are designed to be unintrusive and highly effective, adding another layer of efficiency to your customer communication strategy.
Ready to Scale Your Business with Aura?
Stop missing appointments and start streamlining your operations today.
Get Your Custom Aura SolutionYOUR CHALLENGES, OUR SOLUTIONS
From Pain Points to Measurable Profits
We don't just offer services; we deliver targeted solutions to your most critical business challenges. We quickly assess weaknesses in your sales and marketing systems and implement powerful, automated solutions that produce rapid, tangible results.
The Pain Point: Operational Chaos
You're juggling a dozen disconnected tools for your CRM, website, emails, and funnels. Leads are falling through the cracks, your team is frustrated, and you have no clear view of what's actually working.
Our Solution: Unified GHL Ecosystem
We replace your entire chaotic tech stack with a single, powerful Go High Level platform. We build a custom, centralized hub that manages your leads, website, communications, and sales pipeline seamlessly.
The Result: Total clarity and control, saving your team 20+ hours of manual work per week.
The Pain Point: Empty Sales Calendar
Your sales team is anxious. One week is busy, the next is a ghost town. You have no predictable system for generating high-quality appointments, forcing you to rely on inconsistent referrals or expensive, low-converting ads.
Our Solution: Automated Outreach Engines
We deploy our AI-powered appointment setters and hyper-personalized cold email campaigns. These systems work 24/7 to identify, engage, and book meetings with your ideal clients, creating a consistent and predictable flow of opportunities.
The Result: A sales calendar that's consistently full of qualified, high-intent prospects.
The Pain Point: Negative ROI
You're pouring money into PPC and social media ads, but you can't definitively track the return. Your cost-per-lead is sky-high, and you suspect a huge portion of your marketing budget is being completely wasted.
Our Solution: Conversion Optimization
We implement comprehensive conversion tracking and optimize every step of your funnel—from the ad copy and landing page to the follow-up sequences. We identify exactly where your funnel is leaking money and fix it.
The Result: A dramatic increase in conversion rates and a clear, positive return on your marketing investment.
The Pain Point: Stalled Growth
You're ready to scale, but you lack the capital to invest in the marketing systems and campaigns required to reach the next level. Your growth is handcuffed by your current cash flow, creating a frustrating chicken-and-egg problem.
Our Solution: Strategic Business Funding
We provide fast, flexible business funding designed to be deployed directly into our growth-focused marketing systems. We provide both the capital and the strategy to ensure that capital is used effectively to generate a massive return.
The Result: The freedom and resources to scale aggressively and capture your market share.
OUR SOLUTIONS
Your Complete Growth Toolkit
From foundational setups for new businesses to enterprise-level digital ecosystems, we offer a comprehensive suite of services and packages designed to build, automate, and scale your success.
Our Premium Growth Systems
Each all-inclusive package provides a complete, end-to-end solution with built-in lead generation to build, launch, and scale your digital operations.
Essential
The foundational system for small businesses ready to establish a professional, automated online presence and begin scaling.
$25,000
Learn More- "Ignition" Cold Email Package
- Up to 10 Pages
- 5 Blog Articles
- AI Chatbot Integration
- 30 Days Post-Launch Support
Professional
The complete system for established businesses ready to scale client acquisition with a powerful lead generation engine.
$45,000
Learn More- "Growth" Cold Email Package
- Up to 20 Pages
- 15 Blog Articles
- 2 Promotional Videos
- 10 Custom Landing Pages
- 60 Days Priority Support
Enterprise
A sophisticated marketing ecosystem for growing businesses with complex sales processes.
$75,000
Learn More- "Scale" Cold Email Package
- Up to 30 Pages
- 25 In-Depth Articles
- 4 Professional Videos
- Text & Voice AI Chatbot
- Dedicated Account Manager
Ultimate
The complete digital transformation for market leaders requiring maximum customization and support.
$125,000
Learn More- "Ultimate" Cold Email Package
- Unlimited Custom Pages
- 35+ Comprehensive Articles
- 10+ Professional Videos
- Custom API Integrations
- 12 Months Ongoing Support
Unbeatable Value, Transparent Pricing
Our integrated packages provide comprehensive solutions at a fraction of the cost of purchasing services individually or hiring in-house.
Package Savings Breakdown
Essential Package
Total Individual Value: $35,000
Package Price: $25,000
You Save 28%
Professional Package
Total Individual Value: $65,000
Package Price: $45,000
You Save 31%
Enterprise Package
Total Individual Value: $115,000
Package Price: $75,000
You Save 35%
Ultimate Package
Total Individual Value: $200,000+
Package Price: $125,000
You Save 38%
Cost vs. Traditional Agency
| Service (Professional Package) | Typical Annual Cost | Our Price |
|---|---|---|
| ⭐ Staff Savings (2-3 FTEs) | $136,000+ | Included |
| Website (20 Pages) | $25,500+ | Included |
| Content (15 Articles, 2 Videos) | $12,750+ | Included |
| Cold Email Service | $40,800+ | Included |
| Reputation Management | $10,500+ | Included |
| Social Media Marketing | $20,400+ | Included |
| Custom AI Agent Creation | $12,750+ | Included |
| Advanced Automations | $8,500+ | Included |
| Total Annual Value | $266,900+ | $45,000 |
With the savings so clearly outlined and the immense potential for expanded revenue, investing in a comprehensive growth system is a no-brainer. Coupled with our money-back guarantee on all setup fees, we make it easy and risk-free to give us a chance to help your business grow.
A Future-Proof Foundation for Growth
Every package is a comprehensive solution that includes these core pillars, tailored to your specific growth stage.
Platform Configuration
We build your entire digital headquarters on the GHL platform. This includes a professionally branded interface, secure custom domain integration, and a foundational SEO strategy to ensure your new ecosystem is built for visibility and long-term growth from day one.
Website Development
Your website is your digital storefront. We build a high-performance, mobile-responsive site with a premium design focused on telling your unique story and converting visitors into qualified leads.
Content Creation
Content is the fuel for your growth engine. We provide professional copywriting, SEO-optimized articles, and promotional videos to attract your ideal audience and establish you as an industry authority.
An Adaptable System for a Fast-Paced World
The world of AI and digital marketing is evolving at an incredible pace. Investing in a rigid, outdated system is a recipe for obsolescence. Our solutions are specifically architected on the flexible Go High Level platform to be **future-proof**. This means as new AI technologies and marketing strategies emerge, your system can be easily upgraded and expanded. You never have to worry about being left behind or needing a costly rebuild. We build your digital ecosystem not just for where your business is today, but for where it will be years from now.
Our Suite of Marketing Services
Targeted, expertly-managed solutions designed to fill your pipeline and drive measurable revenue growth across every channel.
Cold Email Marketing
PPC Marketing
Custom SMS Marketing
AI Text & Chatbot
Reputation Management
Aura AI Voice Appointment Setter
Fully Trained AI Agent
High Quality Data
Search Engine Optimization
Website Design
AI & AUTOMATION
The Engine of Your Growth
Leverage our suite of AI-powered agents to streamline operations, nurture leads 24/7, and fill your pipeline automatically.
BUSINESS FUNDING
Fuel Your Expansion
Secure the capital you need to invest in marketing, expand your operations, and accelerate your growth. Our funding services provide fast, flexible financing options tailored to your business needs.
OUR EXCEPTIONAL MARKETING TEAM
Our team consists of highly skilled professionals with deep expertise in web design, e-commerce, web analytics, SEO, and PPC. We are committed to delivering exceptional results for our clients.
Expertise
Collaboration
Results-Driven
We build long term Relationships, not just successful systems & results.
We adopt a partnership-focused approach, working closely with you to understand your business goals and craft customized marketing strategies that align with your vision. When our clients win, we win. That is the core
Who We work with
TRY IT RISK FREE
100% Money Back Guarantee
We stand by our service, which is why we offer an unconditional money back guarantee on all setup fees if you are not satisfied with our services. All we ask is that you give services the appropriate time frame at least 90 days to be fully functional. All though we focus on getting our client "quick wins" to prove our value, this is a process that still takes time to implement and scale with the services that we provide.
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