Voice Appointment Setter - Streamline Growth Agency

Meet Aura: Your AI Voice Appointment Setter

Seamlessly manage appointments, delight customers, and boost efficiency with our intelligent AI receptionist.

What is Aura and How Does She Transform Your Business?

Aura is your dedicated AI voice receptionist, powered by advanced natural language processing and seamless integrations. She handles your appointment scheduling, rescheduling, and cancellations with human-like precision and a friendly demeanor, 24/7.

Designed to eliminate the inefficiencies of manual booking, Aura ensures no call goes unanswered, no opportunity is missed, and your staff can focus on core business activities.

Reduces operational costs by automating routine tasks.
Enhances customer satisfaction with instant, consistent service.
Eliminates human errors in scheduling.
Provides continuous availability, even after hours.

A Deep Dive: How Aura Streamlines Your Operations

Aura is designed as a smart, seamless extension of your business. She acts as the primary point of contact, understanding your clients' needs through natural conversation. This intelligence is powered by our **Automation Hub**, which instantly connects with all your critical business systems like your calendars, customer databases, and payment processors. Every action Aura takes, from checking availability to sending reminders and processing transactions, is managed by this central hub, ensuring accuracy and efficiency. Finally, Aura communicates back to your client with real-time updates and confirmations, providing a consistent and professional experience while meticulously logging every interaction for your records. This complete cycle ensures your business runs smoother, 24/7.

Challenges Aura Solves for Your Business

⚠

High Staff Costs

Say goodbye to endless hours spent on phone calls and manual data entry by automating your entire appointment workflow.

🗝

Missed Opportunities

Aura ensures no lead is lost, handling inquiries and bookings even outside traditional business hours.

📞

Inconsistent Service

Provide a consistent, professional, and friendly experience every single time, ensuring brand consistency.

💰

Scalability Barriers

Scale your appointment handling capacity effortlessly without increasing headcount, adapting to your business growth.

🔒

Data Silos

Centralize all call and appointment data in Airtable for easy access, analysis, and improved decision-making.

🔍

Manual Errors

Automated processes drastically reduce human error, ensuring accurate bookings and fewer conflicts.

Unlock Significant Cost Savings

Area	Manual (Per Month)	With Aura (Per Month)	Potential Savings
Staff Salaries (Dedicated FTE)	$3,500	$0	$3,500
Overheads & Training	$700	$0	$700
Missed Bookings (Estimated)	$1,000	$100	$900
24/7 Availability Advantage	$0	$750	N/A (Added Value)
Total Monthly Cost	$5,200	$1,000	$4,200

*Estimates based on typical small business operations. Actual savings may vary.

Choose Your Aura Plan

Basic

Setup Fee: $6,000.00

Monthly Retainer: $1,800.00

✓ Core Appointment Setting
✓ Google Calendar Integration
✓ Basic Call Logging (Airtable)
✓ Standard AI Persona
✓ **Basic SMS/Email Confirmations**
✓ Email Support

Professional

Setup Fee: $7,500.00

Monthly Retainer: $3,000.00

✓ All Basic Features
✓ Advanced Call Logging & Analytics
✓ Custom AI Persona Refinement
✓ Priority Email & Chat Support
✓ Monthly Performance Reports
✓ **Full SMS/Email Automation (Confirmations & Reminders)**
✓ **Standard CRM Integration**

Elite

Setup Fee: $9,500.00

Monthly Retainer: $4,500.00

✓ All Professional Features
✓ Dedicated Account Manager
✓ Bi-Weekly Strategy Calls
✓ Proactive Optimization
✓ **Advanced CRM Integration**
✓ **Payment Gateway Integration**
✓ Custom Integrations (as needed)

Calculate Your Potential ROI with Aura

Select Aura Plan:

Monthly Appointments Handled:

Average Revenue per Appointment ($):

Current Manual Cost per Appointment ($):

Aura's Monthly Service Cost ($):

Your Estimated Monthly ROI:

$0 in monthly savings.

The Aura Flow: How It All Works

Client Engages Aura

Whether by phone call or an integrated chat, your customer interacts with Aura, who leverages a human-like voice and intelligent conversation.

Intelligent Intent Recognition

Aura understands specific requests (e.g., "book a meeting," "reschedule my appointment," "cancel service") using advanced AI.

Real-time Calendar & CRM Sync

The `n8n` workflow instantly checks your Google Calendar for availability and updates Airtable (your CRM/database) with all appointment details.

Automated Confirmation & Logging

Aura confirms the appointment details with the client, and all interaction data, including call recordings and summaries, is meticulously logged.

Frequently Asked Questions

What level of customization is available for Aura's AI persona and responses?

Aura offers extensive customization for her AI persona. You can define her tone (e.g., friendly, formal), personality traits, and specific phrases. Her responses are tailored through a detailed system prompt, ensuring she aligns perfectly with your brand's voice and adheres to your operational rules, including specific scripting for sensitive interactions.

How does Aura handle complex scheduling scenarios, such as recurring appointments or specific staff availability?

Aura integrates directly with your Google Calendar, allowing her to understand real-time availability. While the base setup handles single appointments, our Professional and Elite plans can be configured for more complex scenarios, including searching for recurring slots, handling multiple service types, or directing clients to specific staff members based on their availability and expertise. Advanced logic in the n8n workflow can manage these intricate rules.

Can Aura integrate with my existing CRM systems beyond basic contact logging?

Absolutely. Our Professional and Elite plans include robust CRM integration capabilities. Beyond basic logging in Airtable, Aura can connect directly with leading CRMs like Salesforce, HubSpot, and Zoho CRM. This allows her to not only log call details and appointment history but also update lead statuses, add notes to customer records, and trigger follow-up tasks for your sales or support teams, ensuring a unified customer view.

What security measures are in place for handling sensitive information, especially with payment gateway integration?

Security is paramount. When integrating payment gateways in our Elite plan, Aura strictly adheres to PCI DSS compliance standards. She never directly stores or processes raw credit card information. Instead, she facilitates secure payment collection via direct integration with PCI-compliant payment gateways like Stripe or PayPal, typically by generating secure payment links that direct the customer to the gateway's secure environment. All data transfers within n8n are encrypted, and we prioritize secure API practices.

How are new features or updates to Aura deployed, and what is the impact on my active workflows?

New features and updates are deployed seamlessly with minimal disruption. We manage your n8n workflows and integrate updates incrementally. For major enhancements, we utilize staging environments for testing before deploying to your live setup. Our monthly retainer includes proactive monitoring and maintenance to ensure Aura's continuous operation, and updates are designed to enhance functionality without interrupting your ongoing service.

What kind of reporting and analytics can I expect to track Aura's performance and ROI?

Depending on your plan, you'll receive comprehensive reporting. Basic plans include detailed call logging in Airtable (call duration, cost, summaries). Professional and Elite plans offer advanced analytics, including customizable dashboards tracking booking success rates, cancellation trends, peak call times, and customer sentiment. These insights help you understand Aura's impact on your operations, identify areas for optimization, and clearly see your return on investment.

Is it possible for Aura to handle outbound calls for appointment reminders or follow-ups?

Yes, for our Professional and Elite clients, Aura can be configured for proactive outbound engagement. This includes automated outbound calls for appointment reminders, ensuring a higher show-up rate, or even post-service follow-ups to gather feedback. These workflows are designed to be unintrusive and highly effective, adding another layer of efficiency to your customer communication strategy.

Ready to Scale Your Business with Aura?

Stop missing appointments and start streamlining your operations today.

Get Your Custom Aura Solution

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Annually Monthly

Essential Package

$25,000

Perfect for businesses ready to establish their digital foundation with Go High Level

Custom Go High Level setup
Basic website implementation
Lead capture system
Email marketing automation
Basic CRM configuration
30 days of support
AI Powered Web Chatbot Integration

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